Assistant Director of Planning

Position: Assistant Director of Planning

FLSA Status: Exempt

Department: Planning

Reports to: Assistant City Manager – Development Services

Salary Grade Level: 8

Position Type: Full Time


Job Summary

Under the administrative direction of the Assistant City Manager, performs highly responsible managerial and administrative work in directing the short and long-range plans and programs of the City's Planning Department. Work involves ensuring that the work programs and budgets of the various divisions are coordinated to achieve their respective objectives. Work is performed with considerable professional and managerial independence within general policy guidelines. Work is evaluated for the successful accomplishment of both short and long-range objectives, and for the efficient operation and maintenance of the system. Performs other work as required.


ESSENTIAL DUTIES AND RESPONSIBILITIES


A. ESSENTIAL FUNCTIONS


  • Plans, directs, and coordinates the activities of the Planning, Building, and Code Enforcement Staff.


  • Reviews and edits reports, documentation, and case files covering surveys, studies, plans, programs, and case reviews.


  • Confers with the Planning Director, state and federal officials and administrators, engineers, attorneys, code enforcers, and other staff, and civic groups interested in planning cases and studies; coordinates planning, zoning, and subdivision matters with applicable parties.


  • Monitors the progress of projects, studies, surveys, research, and case reviews assigned to staff under their charge; reviews and analyzes work results, i.e., assessment, impact, projections, and recommendations.


  • Examines GIS data, maps, and charts illustrating the results of the studies and surveys made by the planning and GIS staff.


  • Attends City Council Meetings as needed.


  • Responds to questions and complaints from the General Public.


REQUIREMENTS


A. TRAINING AND EXPERIENCE


A minimum of five (5) years of full-time urban planning work with an emphasis on zoning, subdivision, and comprehensive and sub-area planning in a local government planning department or agency or as a consultant to local government planning department or agency, including three (3) years supervising planning and support staff.


B. REQUIRED EDUCATION


High school diploma or GED

A Bachelor’s Degree in Urban, Regional, or Community Planning or a related field is preferred.


C. KNOWLEDGE, SKILLS, AND ABILITIES

Supervisory Responsibilities


Leads and oversees an entire team of planning professionals carrying out the day to day provision of the City's Comprehensive Plan.


Knowledge:


  • Knowledge in planning, operations, construction practices and materials used in the design, engineering and configuration of water, wastewater, streets, drainage, and stormwater systems.

  • Knowledge and understanding of pumps, meters, valves, lift stations as well as all testing and reporting required by TCEQ and other regulatory bodies necessary for an effective and efficient water supply system.

  • Proven experience in developing and leading teams of people to accomplish public works tasks, setting goals and objectives, work organization, delegation, and employee supervision.

  • Knowledge of municipal financial planning, budgeting, and management.

  • Ability to learn the City of Dayton’s code of ordinances, subdivision codes, water & wastewater standards, and specification codes

  • Knowledge of TCEQ rules and regulations, TxDOT and all other applicable ordinances and legislation

Skills:


  • Selects, motivates and evaluates staff and provides for training and professional development


  • Analyzes complex technical and administrative applications, evaluates both standard and alternative solutions and adopts an effective course of action within appropriate time frames


  • Skilled in both formal and informal public presentations utilizing multimedia tools to share information and build consensus amongst audience members


  • Ability to prepare and present concise, logical and statistically accurate oral and written reports, correspondence and other written materials


  • Proven experience in building, maintaining and measuring both internal and external customer service


Abilities:


  • Exercise sound independent judgment within general policy and administrative guidelines

  • Communicate effectively both verbally and in writing

  • Create a professional department that is progressive, proactive and result-driven

  • Understand the needs and challenges of a fast-growing community in today's society

  • Presentation Skills


D. PHYSICAL AND MENTAL REQUIREMENTS


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.


Employees are regularly required to sit at a desk and in meetings for long periods of time; talk or hear, in person, in meetings, and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use a telephone and write or use a keyboard to communicate through written means; operate an automobile to inspect field activities, attend various meetings and workshops.


While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations, and codes; observe performance and evaluate staff; problem solve customer service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.


This position involves both indoor and outdoor activities at all hours of the day and night. Generally, the position is a 5 day, 40-hour week responsibility. The Assistant Director may be called upon to fulfill the duties of the position at any time. It requires physical endurance and mental stability to work long hours.


Note:


This job description is intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and actions may change at any time without prior notice. Employee signature below constitutes the employee's understanding of the requirements, essential functions and duties of the position.


Acceptable Experience and Training:


A combination of education and experience that indicates a level of skill and knowledge necessary to fulfill the duties of this position may be considered in lieu of the education and experience requirements listed above.


The City of Dayton is an Equal Opportunity Employer